Rep Essentials: How to Place an Order.

For new Reps, placing that first order can feel daunting. I know that’s how it felt for me when I placed mine. For the Sales Leaders, it can be difficult to explain the process to your Reps, especially if you can’t be there to walk them through it. As I build my team up, I’m seeing the benefits of putting together as much information as possible. If you’re a Sales Leader, feel free to share this post with your new reps.

So, login to your Representative Website and let’s get an order placed.

Step 1 is rather simple, but if your mind is in a whirl, I’ve circled where to click to get started.

step 1

Step 2, again not much to see here, but I’m going step by step. When you go to place an order, this should be the next screen that you’ll see. These are the Ordering Rules which remind you about ordering charges. Have a read and then click Continue.

step 2

Step 3 will ask you to select the campaign you are placing your order for, with the current campaign selected by default. I leave everything as is unless I’m specifically going to be placing an order for the previous campaign (To do this in this example shown, I would select C12 rather than C13).

Select Customer by default should show your name – not ‘Your Name’, but YOUR name. I’ve edited out the name in this tutorial for privacy issues.

Just select Start My Order to get started.

step 3

Step 4 will show you your order form. There are four things to pay attention to here; Campaign Number, Product Number, Quantity and Description.

I Double check that the correct campaign number is shown before I begin. Now, when I enter the product number, I will check to see if the description listed online matches what I see on the order form. I’ve had a few orders where customers have written down the wrong order number or description, so we need to look out for this here.

step-4

Odds are that as we go along, eventually we are going to see this mojo meddler below.

step-16

And cue mini melt-down – “UH OH! What’s going on here? Why me? Why does everything always go wrong for me? The universe hates me!!”

Ok, calm down fellow drama queens. Most of the time when we see the red error message above, it’s because the wrong campaign number is selected. If we look below, we can see where to change the campaign number.

step-17

And below the campaign number has been changed and the product description is now listed. We’re back on track!

And… breathe.

step-18

**Important – Do not forget to order your First Order Freebie – Favourites Pack – worth over £70 using Product Number 67363 ** Remember though, that in order to get this absolutely free, you must meet your minimum HOV of £160. If you reach the MOV OF £87, you will only have pay £15 for the pack.  

Once we are finished inputting our orders, we want to click on Save Order. When the order is not yet due, we can stop here. Our inputted orders will be saved in the system until it’s time to submit them to AVON.

Personally, I prefer to input my orders as they come in and save them as I go. I put prefer in italics because they don’t call me “Last Minute Christina” for nothing. Save yourself the stress, input and save your orders as soon as you have time. You will find that doing it all in a rush to meet your deadline is not fun at all, unless of course you live for drama. Also, I find it best when I have to enter several orders at a time, to input and save each order one by one, i.e., pick up an order form, input, save and then pick up the next order form. It’s a nightmare when you’ve been sat forever entering order after order only for the universe to conspire against you and make you lose everything. I’ve lost loads of time here by accidentally selecting Delete All – many tears were shed, not really, but nearly.

Let’s assume we are ready to submit our order to AVON.

Below the order input area we see the Brochure Order area. This is a quick way to order the brochures that we want. Brochures come in packs of five. Here I’ve selected 4 packs of C14 (circled in pink), so 4 packs is 20 brochures. The section I’ve circled is the next campaign we need brochures for. We can also order two campaigns ahead if needed, as you can see below.

Update your order.

Step 19

If you look at the image below, you’ll see a menu which is currently showing Sales Tools highlighted. Since we have already saved some orders, go ahead and click on Sales Tools. There are three categories within Sales Tools; Samples, Sales Aids and Stationery.

In the image below, we are already in the Samples section. Here, we are able to order various samples of different types of products. We can also view and order samples from the First Look brochure. It’s always great to have some samples on hand. In the case of a potential customer who is unsure, ordering them samples of some products they might be interested in could be the way to swing the deal.

step-13

Within Sales Aids, we are able to order supplementary items that help improve sales and overall business.

One of my favourites out of this category is the Beauty for a Purpose Loyalty Cards. I give one with a customer’s first order, offering them 10% off after so many orders with a minimum spend of  £10. You can do your own offer and set your own discount or even offer a free gift if they complete the loyalty card. It’s completely up to you. Ring sizers are another thing that can come in handy as customers don’t always know what size they need.

Step 14

The last category, Stationery, is where I order the most from. This is where we order Customer Order Forms, Bags for our orders, Calling Cards, etc.

Calling Cards are a must for me and you can read more about why here –  Rep Essentials: Pack Your Bags!

Step 15

We select the quantity of any Sales Tools we’d like, click Add To Order and then select Continue.

 

We are now taken to Order Demos where we get a look at the current First Look brochure. The First Look brochures have some great demo prices and Rep deals – always worth a look.

Personally, I skip the online brochure as it freaks out on my laptop. I’m a bit old fashioned anyway and prefer to look in the proper brochure, but feel free to try the online brochure as it’s pretty easy to add extras to your order.

Select Continue.

step 9

The next page will take us to Your Offers. This is where we double check if we are making our MOV/HOV. In the image below, we haven’t and we wouldn’t be submitting this order. It’s telling us that we need to sell just £70.96 more to qualify for the discount of 20% for the MOV of £87. To achieve our HOV and qualify for the 25% discount, we’d need an order total of £160.

Remember that any brochures and Sales Tools ordered will count towards reaching the MOV/HOV. If you are still falling short of the required amounts, you might want to consider ordering additional products and/or a Bargain Bag/Box to meet your quota. It’s great to have extra products to use in Flash Sales, car boots or giveaways. If you find that you don’t sell these items, you can always return them. Important note about the Bargain Bags/Boxes – you can only get a refund if every item is returned – you can’t sell some and return the rest.

Select Continue.

step 10

We are now shown our Order Summary. The Order Checklist at the top of the image below is helpful as it can be a reminder that we have’t ordered something important, like brochures. There’s a green check-mark next brochures though, so we’re good! The red Xs are showing that we’ve not ordered any demos. It also shows that we haven’t processed any credits or replacements. As this is a first order tutorial, we don’t need to worry about that yet.

We can Expand All to view the current order, but if we make any changes we need to remember to select Update Order.

We also need to make sure our Delivery Information is correct and up to date.

We need to enter the number of customers who have placed an order for this campaign, make sure the email listed is correct and then select View Subtotal.

step 11

We’re nearly done!

This is where will get a final chance to check that we’ve ordered everything we need and included the Freebie Code (if we have met our targets). We can also see what our earnings should be on this page as well. Because this is a sample order for this tutorial which falls way below the MOV, we’re earning diddly squat and getting no freebies!

step 12

Finally we submit our order to AVON and make ourselves a cuppa – we’ve earned it 😉

 

 

 

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Every day, Avon brings beauty to the lives of women all over the world. At Avon, beauty means finding the right lipstick shade for a customer; providing an earnings opportunity so a woman can support her family; and enabling a woman to get her first mammogram. Beauty is about women looking and feeling their best. It’s about championing economic empowerment and improving the lives of women around the world.Message me if you are interested in joining a company that gives back.

Why I love being an AVON Rep. 

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Empower Yourself ❤️

In order to put my energy into something, I have to believe in it. A few years ago, I was just a shell of a person after spending years in a physically and emotionally abusive relationship. For my kids, I finally got the strength to get out. I wanted to break that cycle and I did. A year ago, I never thought I would be the type of person that I am now – outgoing, confident and independent. Being an AVON Rep has played a significant part in breaking out of that shell. I’m proud to be a Rep and be apart of a company that gives back to causes that mean a lot to me. If you are interested in becoming a Rep, message me. If you are feeling trapped in a bad situation and just need someone to talk to, you can message me yfor that as well and I won’t try to recruit you. We can just talk ❤️

Rep Essentials: Pack Your Bags!

In this post, I’m going to list my essentials for delivering and collecting AVON brochures. If you want to be successful as an AVON Representative, you must be organised! If you’re not, odds are you are going to lose time and money.  When I first started, I felt like I was constantly out delivering/collecting my books. So much of my energy was being spent and I didn’t feel as if I was getting the financial returns to merit the hours I was putting in. Naturally, this started to bring me down and I thought about giving it all up. I loved my team though and enjoyed the interaction with the few customers I had early on, so I stuck with it.

I learned the hard way, but eventually I got organised. Below I have listed what has made my life as a rep easier – excluding brochures, sales flyers and order forms as they are pretty obvious.

My Essentials

  • 50 Brochure Bags (Product Number: 76935)
  • Printed Collection Date notice
  • 100 Calling Cards (Product Number: 82933)

I first tried using sandwich/freezer bags for my brochures, but they were either too big, which felt sloppy, or they were just that little bit too small. So I tried the brochure bags offered through AVON and as expected, they were the perfect size. What I hadn’t expected, was that they would be cheaper than the non-branded freezer bags I first bought. You can order a pack of 50 bags for only 80p! These bags come with AVON printed on them, which added a more clean and professional look that I wanted. The bags are pretty good quality and can be reused many times as well, so your 80p is going a long way here.

I started including printed notes which would introduce me to potential customers as their new area AVON Rep and gave my contact information. I found this was also a great way to get people to join my Facebook group as well. Each note had my group address and offered a 10% discount on their order if they joined. The main focus of these little notes, however, was to give a day and time that I would come and collect the brochures.  AVON offer templates to download from your Representative site or you can design your own from scratch.

Investing in the brochure bags through AVON and adding the notes in with each brochure was a huge time saver for me. More than half of the houses I had delivered to would leave the brochure in the bag outside for me to collect. Not only did this save me time, but I also felt that it made me less intrusive. I wasn’t having to knock and disturb someone who may have been cooking, eating, dealing with kids, etc. The brochure bags were also saving me money as well. As a rep, you pay for your brochures, so you want them back to deliver to another street. I lost about half of my brochures before brochure bags, either through them not being returned or getting damaged from being left outside.

What about the ones who might forget to leave the brochure out for you? This is where the calling cards come in. Again, this is something you can design and print yourself, but I’m happy to order them through AVON where I get a pack of 100 for only 60p. The calling cards can be used for delivery notice or brochure collection. You just tick which reason you are there for, circle which day you will return and push it through the door. 9 times out of 10, your brochure is out waiting for you on that day.

Hopefully these simple and very affordable tips are helpful for any new reps out there. I’m also open to hearing any other suggestions from reps that can make life as a rep easier, so feel free to share.

Do you want to be an AVON Rep and live in the UK? That’s great! I’d love to work with you. Click HERE now to get started!

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